Journals OnLine (JOL) Users Workshop
As part of the Journals OnLine (JOL) project, INASP developed a training course to help editors, librarians and publishers to use the JOL system. The workshop runs for 3 days and is extremely participatory. It includes sessions on how to upload and edit journal issues on the installed website, and how to use the software to invite and allow user access for members of the editorial and publishing team.
Depending on the methodology being implemented by the relevant JOLs, participants may be editors who will take responsibility for publishing their own journal on the JOL, or librarians who will undertake this role on behalf of the participating journals. Participants need to be familiar with journal publishing and with the journals that they intend to manage online.
The workshop was initially developed to train editors how to upload their published journal onto AJOL (African Journals OnLine, see www.ajol.info), and has been developed for the full publishing system now being implemented in other regions.
The workshop for the Asian JOLs was first trialled in December 2006 in Vietnam, with participants from the Vietnam Academy of Science and Technology (VAST) and the Vietnam Academy of Social Science (VASS), and from the Tribhuvan University in Nepal.
For more information about this workshop, please contact Sioux Cumming by e-mail.
The materials used in the Vietnam/Nepal workshop are freely available to download and use - however please note that the websites are access-controlled, and you need to log in or register on this site to access them. You will be prompted to do this when you select the material that you wish to download. Please also refer to our Terms of Use
Chapter 1: The structure of the JOL (
download Ch1)
1. User types and access levels
2. What is in/on the JOLS
Chapter 2: Journal Administration - log on instructions ( download Ch2)
1. Introduction
2. How to log in
3. Journal administration
Chapter 3: Submitting new articles ( download Ch3)
1. Creating a new issue
2. Submitting articles
3. Step 1: Starting a submission
4. Step 2: Enter metadata
5. Step 3: Uploading the submission
6. Step 4: Supplementary files
7. Step 5: Confirming the submission
8. Step 6: Completion of the submission if you have an
Author/Editor role
9. How to add the next article
10. Step 6: Completion of submission if you have an Author
Role only – FOR INFORMATION ONLY
Chapter 4: Editing submitted articles ( download Ch4)
1. Introduction
2. To access the metadata
3. To delete an article
4. Caution
Chapter 5: Publishing an issue on the JOL ( download Ch5)
1. Introduction
2. Basic steps to publishing an issue
3. Changing issue numbers
4. Removal of PDF files
5. Table of contents
6. Publishing the issue
7. Notifying registered readers of the journal
8. To delete an issue
Chapter 6: Journal Setup ( download Ch6)
1. Introduction
2. Setup 1 – Getting down the details
3. Setup 2 – Journal policies
4. Setup 3 – Guiding submissions
5. Setup 4– Managing the journal
6. Setup 5 – Customising the look
7. Finishing and checking
8. Pictures
Chapter 7: Good Practice – JOLS and online publishing ( download Ch7)
1. Introduction
2. Content
3. The homepage
4. Individual data protection – registered users
5 Timeliness
6. File sizes
7. Layout
8. Viruses
9. Bad – unacceptable – practice
Chapter 8: HTML Codes ( download Ch8)
1. Introduction
2. To format characters
3. To add special characters
4. To add layout instructions
Chapter 9: Troubleshooting ( download Ch9)
1. Introduction
2. Display problems
3. Adding and editing problems
4. Internet problems
5. General problems
For more information, please contact Sioux Cumming, scumming@inasp.info